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Outsourcing your mail server and junk mail protection to a hosted service reveals several positive side effects

The amount of spam continues to go up and this means that a large share of an organisation’s capital resources and bandwidth are “stolen” from them. Outsourcing their e-mail to a hosted service will help them get their resources back and re-spend them on productivity.

You need the Internet for your daily activities both privately and professionally, but when a major part of it contains unwanted e-mails and malware, is suddenly is a factor that creates stress and frustration for the entire organisation from IT administrators to end users.

The world wide web continues to spread out and becomes available to more and more people - young and old - spam follows this spread out trend resulting in increasing time and finansial resouces spend on filtering junk mail from legitimate mails. The cost of deleting spam is usually underestimated by people as it takes a couple of seconds to remove a spam e-mail from inbox. But even imagine a situation of removing tens or hundreds of thousands of spam e-mails could be fearsome.

Junk mails are more than just irritating in their nature, they also put significant stress on the entire operation of a company because they occupy network and waste bandwidth. Every single spam message increases bandwidth cost - worst case spam consumes more than 50% of your entire network.

Organisations - from big corporations with internal dedicated department handling IT security to small and medium companies, that only use a small share of the yearly budget on online security - are suffering from a slow and unproductive network Furthermore, governments at all levels - local and regional - have tried to implement legislation aimed at spammers, unfortunately this has not helped fight spam sufficiently as spammers are able to continue their criminal activities using the latest and most advanced technologies.

Spam e-mailers have formed their own underground community equipped with networks of hosted computers and innovative attack methods. Studies clearly shows that junk mail steal vital financial and time resouces from businesses, add to that the increased threat from malware, spyware and virus exposed to the entire internal network.

These online threats highlight the need of installing effective hosted junk message protection on email servers to reduce operation costs and to protect networks from collapsing. Oursourcing all mail services can especialy help companies to remove the online threats caused by spam.

A strong argument for using outsourced hosted services for mail is the amount of time companies save becayse the no longer have to worry about handling hardware, software, integration and maintenance of the spam filter. Professional personnel monitor their systems day and night and makes sure every single unwanted mail is blocked and quarantined passing only legitimate e-mails to the the end users’ inbox.

The hassle of clearing user inbox everyday rests with the outsourced hosted server, which also provides valuable information that makes the process understandable to less tech-friendly users.

Author:Martin Faklor